Accounting Assistant


The Accounting Assistant is responsible for assisting the Payroll Accountant with bi-weekly payroll processing.  The Accounting Assistant will also assist the Director of Accounting with the residential school billing and month-end closing process. 


  • Assist Payroll Accountant with bi-weekly payroll processing.
  • Assist Payroll Accountant with payroll related requests, documentation, and reporting.
  • Remote deposit the cash receipts checks processed by the Accounting Clerk on a daily basis.
  • Manage monthly Visa statements
    • Send logs out to cardholders
    • Track/follow up on return of logs
    • Prepare and post journal entry. 
    • Scan all receipts and documentation
  • Assist with month-end close:
    • Prepare and post journal entries
    • Reconcile balance sheet accounts
  • Residential School Billing
    • Assist Director of Accounting with entry of tuition and therapy charges.
    • Print, prepare, scan, and mail monthly invoices to funding sources
    • Monitor and enter charges to be billed to the parents. 
    • Print, process automatic payments, and mail monthly parent statements.
  • Prompt and regular attendance is required for this position.
  • Proficient in Excel


  • Perform other duties as assigned.
  • Provide backup for the Accounting Clerk



Monday - Friday




  • Associate's Degree or equivalent experience required
  • 3-4 years of experience preferred


  • Frequent sitting at desk
  • Occasional standing, walking, bending
  • Occasional reaching, grasping, pulling
  • Occasional lifting of up to thirty pounds
  • Frequent use of computer and keyboard


  • Office environment, indoors, climate-controlled
  • Frequent use of computer and monitor
  • Frequent Sitting


  • 10-Key - Ability to enter accurate information using a 10-key numeric keypad
  • Accounting – job requires knowledge of accounting principles and practices and the ability to read financial reports
  • Accounting Software – job requires knowledge of accounting software, Blackbaud Financial Edge preferred
  • Payroll Processing—job requires knowledge of payroll processing, Kronos WFR experience preferred
  • Attention to Detail – job requires being careful about detail and thorough in completing assigned tasks
  • Data Entry - ability to enter accurate information into a computer program or system
  • Dependability – job requires being reliable, responsible, and dependable, and to fulfill obligations
  • Integrity - job requires being honest, ethical, and the ability to maintain confidentiality
  • Listening – ability to listen effectively and obtain information from others
  • Organizational Skills - developing specific goals and plans to prioritize, organize, and accomplish assigned tasks
  • Speaking - talking to others to convey information effectively
  • Time Management - managing one's own time and the time of others
  • Writing – the ability to communicate effectively in writing in order to convey information effectivel


Medical, Dental, Vision, FSA, Life Insurance, 403B

Reference Code:


 Print Description

Creating hope and opportunity that changes the lives of children with special needs and their families

Sorry, We are no longer taking applications for this position.

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Equal Opportunity Employer

Heartspring is an equal opportunity employer. Heartspring does not discriminate on the basis of race, color, sex, religion, national origin, ancestry, age, marital status, disability or genetics, pregnancy, sexual orientation, veteran status, or any other classification protected by applicable local, state or federal law.

All job openings are located in Wichita, KS.

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