Program Coordinator


The Program Coordinator must maintain the same responsibilities and requirements as an ISP in Autism Services, including the direct implementation of programing and protocols to clients with the department, as well as productivity requirements. In addition, the Program Coordinator provides clinical case management support under supervision of a Board-Certified Behavior Analyst or Autism Specialist.  

Primary Responsibilities

  1. Maintain duties as an Individual Supports Providers, including execution of billable requirements as assigned by supervisory staff (85% productivity targeted)
  2. Input of new clients and maintenance of staff access to clients in data collection software.
  3. Facilitating the management of other ISP staff on their team by answering questions, delegating in-direct time (if applicable), and professionally relaying concerns of staff. 
  4. Development or delegation of the development of materials, as requested by team.
  5. Score assessments including ABLLS, VBMAPP, PEAK, etc, as assigned by supervisory staff.
  6. Collaborate with supervisory staff to mentor incoming ISPs, develop training schedules once basic schedule has been sent and be a source of information and guidance during probationary period, as well as help prepare for RBT exam.
  7. Support supervisory staff in the development and implementation of special events, such as outings and team bonding activities once per month.
  8. Monitor of RBT logs for ISP staff and notify supervisor of any discrepancies.
  9. Complete weekly team shopping list and track team budget responsibilities, as assigned

Secondary Responsibilities:

  1. Assist supervisor with monitoring and updating program targets for consumer, as requested.
  2. Assist in the development of progress reports for insurance updates if independent fieldwork staff are not available.
  3. Assist in the development of schedules each semester
  4. Schedule Parent Trainings, coordinate team schedules, and monitor supervisory time allocated per assigned child on caseload.
  5. Participation on ISP workgroup to identify barriers and find solutions for ISPs in the Autism Service’s department.
  6. Follow Heartspring’s core values of excellence, service, celebration, possibilities, leadership, and integrity to ensure quality services for each child.
  7. Participate in outreach to the general public and medical community, including but not limited to fundraising and Heartspring special events.
  8. Other duties as assigned.


Education, Training and Experience Requirements

  • The following criteria are required for consideration to be a Program Coordinator: 
    • 2000 hours of documented experience working with children affected by Autism Spectrum Disorder (ASD) utilizing the principles of Applied Behavior Analysis.
    • Must be a minimum of 18 years of age.
    • Must have at least 6 months of full-time experience in Autism Service’s Department or other outpatient behavior services clinic and maintain full time status.
    • Must maintain RBT credential, if appropriate for assigned team.

Physical Requirements

  • Able to perform significant, prolonged, and frequent amounts of walking, standing, sitting, stooping, squatting, bending, twisting, reaching, and kneeling.
  • Able to lift thirty pounds or more.
  • Frequent use of portable technology, such as iPod, iPad, computer and keyboard.

Work Environment

  • Office environment, indoors, climate-controlled.
  • Occasional exposure to infectious disease, parasites, bodily fluids, and blood-borne pathogens.
  • Potential exposure to physical contact from students, including slapping, hitting, punching, kicking, head-butting, and biting.
  • Occasional exposure to all weather conditions, including heat, cold, wind, rain, and snow/ice.
  • May require use of personal protective equipment, including gloves, helmets, arm guards, and leg guards

Knowledge and Skills

  • Attention to Detail – Meticulous attention to detail and thorough completion of tasks as assigned.
  • Collaboration – Close and cooperative work with Heartspring Pediatric Services therapists.
  • Data Entry – Ability to enter data collected into iPod quickly and accurately.
  • Dependability – Must be reliable, responsible, and dependable, and able to fulfill obligations.
  • Integrity – Must be honest, ethical, and maintain confidentiality.
  • Judgement – Quickly assess situations and make proper behavioral judgments, especially in emergency situations.
  • Listening – Able to listen effectively and obtain information from others.
  • Speaking – Communicate effectively in oral form with a diverse group of clients, parents/caregivers, and other agency staff
  • Team-oriented – Ability to work effectively within a team environment.
  • Technology – Ability to use/operate a standard computer system and hand-held devices.
  • Writing – Communicate effectively in written form with a diverse group of clients, parents/caregivers, and other agency staff




  • Health, Vision, and Dental Insurance
  • Life Insurance
  • Retirement
  • Disability
  • Edcuation, professional development and scholarship opportunities
  • Vacation, Sick, and Holiday Leave
  • Employee Assistance Program
  • Flexible Spending Accounts

Heartspring is a drug-free campus. Heartspring is an EEO employer. 




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Creating hope and opportunity that changes the lives of children with special needs and their families

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Equal Opportunity Employer

Heartspring is an equal opportunity employer. Heartspring does not discriminate on the basis of race, color, sex, religion, national origin, ancestry, age, marital status, disability or genetics, pregnancy, sexual orientation, veteran status, or any other classification protected by applicable local, state or federal law.

All job openings are located in Wichita, KS.

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