RCM Office Manager

Essential Duties and Responsibilities

The RCM Office Manager will supervise & guide front desk, scheduling, insurance, billing, and accounts receivable staff through utilization of data analysis to ensure scheduling efficiency, insurance authorizations and coordination of benefits with families maintains quality customer services. This role will guide, maintain, support, and implement all aspects of software to ensure maximization of utilization is achieved.  

  • Meet with Managers, Team Leads, Directors and/or Assistant Director of supported departments regarding all revenue cycle management aspects.
  • Provide supervision, staff development, and leadership for front desk, scheduling, insurance and billing staff, including performance appraisals.
  • Oversee appropriate staffing needs and maintaining time sheets.
  • Provide training on proper documentation, coding and billing to providers and billing staff.
  • Maintain positive customer relationships with clients/guarantors, RCM staff and all providers.
  • Address insurance issues with flexibility, efficiency and assess those processes to promote revenues.
  • Monitor all open appointments, waitlist and pending referrals providing guidance to facilitate efficient use of therapy times.
  • Monitor attendance based on policies and make decisions accordingly.
  • Ensure the lobby & equipment is well maintained and work with appropriate departments when needed.
  • Regular attendance is required for this position.
  • Other duties as assigned.

Job Description:

Required Knowledge and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Analytical Thinking – the ability to analyze information and use logic to address work-related issues and problems.
  • Attention to Detail – job requires being careful about detail and thorough in completing assigned tasks.
  • Data Entry – ability to enter accurate information into a computer program or system.
  • Dependability – job requires being reliable and responsible to fulfill obligations.
  • Integrity – job requires being honest, ethical, and the ability to maintain confidentiality.
  • Listening – ability to listen effectively and obtain information from others.
  • Organizational Skills – prioritize, organize, and accomplish assigned tasks by deadlines.
  • Speaking – the ability to communicate orally to convey information effectively.
  • Time Management – managing one's own time to produce results.
  • Writing – ability to communicate effectively in writing to convey information.

 Educational, Experience, and Licensure Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.

  • AAPC Certified Professional Coder preferred.
  • Proficiency of medical software systems required.
  • Proficiency in Microsoft Word, Excel, and Outlook required.
  • Minimum 2 years’ experience in medical office management.

Required Organizational Competencies

  • Advocacy: Uses expertise to influence and advocate for improved practice and to advance organizational outcomes.
  • Analytical Thinking: Demonstrates the ability to analyze information and use logic to address work-related issues and problems.
  • Collaboration: Demonstrates the ability to work productively within and across teams to achieve goals that are customer centered.
  • Communication: Applies a customer centered approach to deliver and exchange information that leads to mutual understanding.
  • Critical Thinking: Demonstrates ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Expertise: Demonstrates advancing knowledge, skills and abilities in role and in field of practice.
  • Integrity: Demonstrates quality of honest, ethical, and the ability to maintain confidentiality.
  • Organizational Advancement: Demonstrates actions that support organizational growth based on a shared understanding of the current and future Heartspring operating environment.
  • Professionalism: Demonstrates attitudes, behaviors and orientations that are consistent with the conduct, aims and qualities that characterize Heartspring.

 Physical Requirements

  • Able to perform significant, prolonged, and frequent amounts of walking, standing, sitting, stooping, squatting, bending, twisting, reaching, and kneeling.
  • Frequent use of technology, such as video conferencing, phone, iPod, iPad, computer, and keyboard.
  • Occasional reaching, grasping and pulling.


Heartspring offers a generous benefits package including three weeks of paid vacation, sick leave, medical/dental/vision insurance, life insurance, short term disability insurance and retirement plans. Heartspring also offers opportunities to grow within and advance your careers through on-the-job training, internal promotion preferences, and the Heartspring scholarship program to help you go back to school.

Heartspring is a drug-free campus. Heartspring is an EEO employer.

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Other Open Positions

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Equal Opportunity Employer

Heartspring is an equal opportunity employer. Heartspring does not discriminate on the basis of race, color, sex, religion, national origin, ancestry, age, marital status, disability or genetics, pregnancy, sexual orientation, veteran status, or any other classification protected by applicable local, state or federal law.

All job openings are located in Wichita, KS.