Licensing regulations for residential programs prohibit Heartspring from employing the following individuals as defined by K.S.A. 65-516:

1. Any person who (a) has a felony conviction for a crime against persons, (b) has a felony conviction under the Uniform Controlled Substance Act, (c) has a conviction for murder, manslaughter, criminal abortion, assault of a law enforcement officer, aggravated assault, battery, battery against a law enforcement officer, aggravated battery, aggravated battery against a law enforcement officer, unlawful interference with a fireman or firefighter, attempted poisoning, permitting a dangerous animal to be at large, making a terroristic threat, kidnapping, aggravated kidnapping, interference with parental custody, aggravated interference with parental custody, interference with custody of a committed person, unlawful restraint, mistreatment of a confined person, robbery, aggravated robbery, blackmail, disclosure of information obtained in preparing income tax returns, aircraft piracy, rape, indecent liberties with a child, indecent liberties with a ward, sodomy, aggravated sodomy, adultery, lewd and lascivious behavior, enticement of a child, indecent solicitation of a child, aggravated indecent solicitation of a child, prostitution, promoting prostitution, patronizing a prostitute, sexual exploitation of a child, bigamy, incest, abandonment of a child, nonsupport of a child, criminal desertion, endangering a child, abuse of a child, furnishing intoxicants to a minor, aggravated juvenile delinquency, contributing to a child's misconduct or deprivation, or a conviction of an attempt to commit any such act, or (d) has been convicted of promoting obscenity or promoting obscenity to minors.

2. Any person who has been adjudicated a juvenile offender because of the commission of an act that would have been a crime described in (1) above.

3. Any person who has committed an act of physical, mental, or emotional abuse or neglect or sexual abuse confirmed by the Department of Social and Rehabilitation Services.

4. Any person who has had a child declared in a court order in this or any other state to be deprived or a child in need of care based on an allegation of physical, mental, or emotional abuse or neglect or sexual abuse.

5. Any person who has had parental rights terminated pursuant to the Kansas Juvenile Code or K.S.A. 38-1581 to 38-1584 or a similar statute of other states.

6. Any person who has signed a diversion agreement involving a charge of child abuse or a sexual offense.

Heartspring Regulations regarding confidentiality are not just mandated by Heartspring, but also by State and Federal Law.

As a Heartspring Student Observer, when you are observing, or come into contact with written or spoken information and data regarding our students or clients, it is imperative that you always keep in mind your responsibility to keep this information confidential.

The information concerning an individual student or client is to be shared only with others within Heartspring who demonstrable a “need to know.” For example, another student observer, a Heartspring staff member that you are asking a question of, or your professor that you are presenting information to. (Note: when presenting to your college class or professor, student names and personally identifying information should be left out).

It is not appropriate to discuss students or clients outside of Heartspring, with people who do not “need to know”, as this does not demonstrate confidentiality.

It can be appropriate to talk about the types of students or client’s we serve. For example, you could say that we work with students who have very serious behavior problems and give some generalized examples. However; talking specifically about a certain individual is not appropriate. Giving exact information, such as a student’s name and diagnosis or other protected information is violating confidentiality.

You are breaking confidentiality when:

1. You discuss a student or client with:
   • Your neighbor or friend
   • A family member
   • Anyone not employed at Heartspring and that is not on the student's team
2. You pass along information about a student that you overheard.
3. You do not destroy personally identifiable material appropriately before you dispose of it.
4. You leave personally identifiable material lying in an unguarded area.
5. You use the student’s name while discussing information with a “need to know” individual in an area where you may be overheard.
6. Post student’s pictures, names, information, or personal information on your personal/public social networking cites. (I.e. FaceBook, YouTube, MySpace etc.)
7. Utilize your cell phone to take pictures or video of the students and/or send them to other individuals.
8. Take pictures of students for your personal use.

If you are in need of obtaining a client file please follow the below procedure:

1. Determine the need for the client file.
2. Request permission from the appropriate Department Director who you are observing under, prior to reviewing any client file.
3. Obtain the file from Client Records.
4. Read while in the Client Records.
5. Leave file in Client Records.

When you breach confidentiality you are breaking the personal conduct and confidentiality policies, as well as state and federal rules designated to protect patient confidentiality. This will immediately end your observation session and we will notify your professor at your college/university institution. This may also limit any possible volunteer, internship or employment opportunities at Heartspring in the future.

Your work at Heartspring is personal and confidential, and must not be discussed with anyone outside of Heartspring, or with any other employee not directly concerned with the information. All business and student affairs should be discussed in a private office.

To protect personal privacy, and to protect Heartspring and yourself legally, it is Heartspring’s policy to refer requests for information concerning Heartspring staff to the Office of Human Resources. It is Heartspring’s policy to refer requests for information concerning Heartspring students to Medical Records, or the appropriate department supervisor. Interviews and written materials about Heartspring intended for publication or release to the public must be cleared through the Marketing Department. Photographs of students may not be taken or used without approval of the Marketing Department.

Failure to follow this policy may result in discipline up to and including termination.

I, the undersigned, understand that Heartspring educates students who have significant mental and/or physical disabilities that may result in severe behaviors including but not limited to hitting, biting, kicking, slapping, pulling of hair, and other injurious activities to themselves and/or to others. I understand that being in the student’s environments may expose me to such injurious activities.

I, the undersigned, do hereby for myself, and all who may hereafter claim through or for me, waive and release Heartspring from all claims, rights and causes of action accruing in my favor as a result of personal injury, loss of life, or loss of property against Heartspring and their representatives while completing observations, intern and/or practicum hours at Heartspring. I understand the risk associated with the activity described above, and I agree to participate in that activity. I further agree that no suit or action at law shall be instituted for the above reasons by others or for me on my behalf.

I hereby agree and consent to allow Heartspring to photograph or videotape the below-named person for advertising and publicity purposes by Heartspring, and I waive all claims for any compensation for such use or for damages.