Facilities Coordinator


Job Summary

The Coordinator will assist the Director of Facility Services with projects and the procurement process.  This person will work closely with cross-functional teams to ensure good communication.

Primary Functions

• Assist the Director of Facility Services in all aspects of project implementation and the procurement process.

• Conduct internal project meetings to communicate individual roles and project expectations.

• Coordinate schedule of activities related to projects.

• Monitor project logistics on a regular basis and ensure corrective actions are taken.

• Maintain the quality of all project document/data to ensure the integrity of a project.

• Represent the Facility Services Department in inter-departmental meetings.

• Coordinate logistics of internal moves including offices and student bedrooms.

• Evaluate space usage and identify potential improvements for efficiency.

• Monitor and manage design and installation of furniture for all areas.

• Develop and execute guidelines for furnishings campus wide.

• Assist with market research and compare costs/benefits when evaluating new vendors.

• Create and manage corporate purchasing accounts including Amazon and other vendors.

• Manage purchasing card system and assist with approval of card holders and management of purchases.

• Assist with or execute competitive bids and other sourcing projects. 

• Conduct vendor & spend analysis to identify savings, define efficiency opportunities and suggest sourcing initiatives. 

Secondary Functions

• Provide internal telecommunications service including modification and maintenance of the telecommunication system.

• Provide back-up support to Purchasing Clerk and Administrative Assistant

• Other duties as assigned.


Heartspring offers a generous benefits package including three weeks of paid vacation, sick leave, medical/dental/vision insurance, life insurance, short term disability insurance and retirement plans. Heartspring also offers opportunities to grow within and advance your careers through on-the-job training, internal promotion preferences, and the Heartspring scholarship program to help you go back to school.

Heartspring is a drug-free campus. Heartspring is an EEO employer.

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Equal Opportunity Employer

Heartspring is an equal opportunity employer. Heartspring does not discriminate on the basis of race, color, sex, religion, national origin, ancestry, age, marital status, disability or genetics, pregnancy, sexual orientation, veteran status, or any other classification protected by applicable local, state or federal law.

All job openings are located in Wichita, KS.