Facilities Coordinator

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Job Description:

 Job Summary

The Facilities Coordinator will assist the Director of Facility Services with projects and the procurement process. This person will work closely with cross-functional teams to ensure good communication.

Primary Functions

  • Assist the Director of Facility Services in all aspects of project implementation and support the procurement process
  • Conduct internal project meetings to communicate individual roles and project expectations
  • Coordinate schedule of activities related to projects
  • Monitor project logistics on a regular basis and ensure corrective actions are taken
  • Maintain the quality of all project document/data to ensure the integrity of a project
  • Represent the Facility Services Department in inter-departmental meetings
  • Coordinate logistics of internal moves including offices and student bedrooms
  • Evaluate space usage and identify potential improvements for efficiency
  • Monitor and manage design and installation of furniture for all areas
  • Develop and execute guidelines for furnishings campus wide
  • Support the Procurement process by providing market research, cost / benefit analysis, obtaining competitor bids when necessary when evaluating potential new vendors
  • Supports Facility Services team when outsourcing projects
  • Conduct Facility Services vendor assessment & performance as compared to contractual terms
  • Support Director of Facility Services in budget tracking, analysis of spend vs. dept budget 

Secondary Functions

  • Provide internal telecommunications service including modification and maintenance of the telecommunication system.
  • Provide back-up support to Facilities Administrative Assistant
  • Other duties as assigned


Educational, Training, and Licensure Requirements

  • Associates degree or 2 years of facilities management experience preferred
  • Experience with computerized maintenance management systems preferred
  • Experience in project management may be considered in place of a degree
  • Experience in a residential setting preferred

Physical Requirements

  • Able to perform significant, prolonged, and frequent amounts of walking, standing, sitting, squatting, bending, twisting, reaching, and kneeling
  • Regular lifting of 10 pounds
  • Occasional lifting of up to 50 pounds
  • Constant use of overall vision 
  • Hearing and talking skills in person and on the phone
  • Hand and finger dexterity for frequent grasping, reaching, and pulling


Heartspring offers a generous benefits package including three weeks of paid vacation, sick leave, medical/dental/vision insurance, life insurance, short term disability insurance and retirement plans. Heartspring also offers opportunities to grow within and advance your careers through on-the-job training, internal promotion preferences, and the Heartspring scholarship program to help you go back to school.

Heartspring is a drug-free campus. Heartspring is an EEO employer.

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